We are no strangers to saying that: Human Resources are our important asset. However, it’s not an easy task to handle all processes related to human resources. It might even seem a nightmare for HR managers unless there are all the necessary tools/software. That’s where custom software development comes in and plays its trick, ensuring that making HR efforts more purposeful and effective.

If you are curious about knowing what custom HR software development can do for your business, you have come to the right place. In this post, we’ll uncover the top HR challenges in 2023 and how custom software development can eliminate these obstacles. So, let’s grab a cup of coffee and enjoy the following article. 

One HR manager has lots of tasks to be in charge of in a day

>>> Read more: 8 red flags to look out for in a  software development company

1. 6 of the biggest HR challenges in 2023 

One HR manager has lots of tasks to be in charge of in a day. They are pulled from employee recruiting to keep all information in order and centralized. One working day is filled with the interview calendar, meeting schedule, and coming across hundreds of candidates’ CVs.  

In the technological landscape, custom software development could unburden HR workloads. Instead, it also comes up with many other challenges. Let’s get an understanding in this session. 

1.1 Decentralized data storage

According to Glassdoor, each corporate job offer attracts 250 resumes on average. Of those candidates, 4 to 6 will get called for an interview, and only one will get the job. It’s not an exaggeration to say that headhunting is an intense process that requires HR professionals and businesses a great effort. For HR staff, they might need to sharpen both time-management and task-management skills. For business, building a holistic database, which allows you to save all information related to each separate employee in one place, might be a need. 

According to Glassdoor, each corporate job offer attracts 250 resumes on average

Unfortunately, many companies still underestimate the power of a decentralized database. They are not yet to fully embrace custom software development. As a result, HR professionals end up feeling struck to find information quickly. They also face difficulties in tracking applicants and reviewing candidates’ profiles and data. 

1.2 Outdated appraisal system

QuitGenius defined appraisal as the process of assessing an employee’s job performance and determining his or her suitability for future assignments. The appraisal process includes the review of the employee’s work history, job duties, and performance against specific goals and objectives. One appraisal process can be divided into two stages. The first phase is to make decisions about pay, promotions, and career advancement. The second is about identifying the development needs of individuals. As such, an appraisal is very important when it comes to attracting and retaining employees in the organization. But are you aware of the underlying link between custom software development and appraisal system? 

The appraisal is very important when it comes to attracting and retaining employees in the organization.

Unfortunately in 2023, some companies don’t pay enough attention to employee reviews, feedback, and performance metrics. In some companies, there is even no appraisal or performance review system at all. So they offer employees to complete questionnaires in Google Sheets, and then all collected information is often left forgotten, unanalyzed, or just gets lost.

1.3 Payroll management is too tedious

Employees tend to be loyal to a company that is transparent and pays salaries on time. If it doesn’t, not only loyalty but the happiness at the workplace will decrease in employees. In that sense, keeping the payroll process functioning well means keeping employees happy, satisfied, and more devoted to their work. Nowadays, businesses should adopt best practices in the custom software development industry to enhance payroll management. 

Employees tend to be loyal to a company that is transparent and pays salaries on time

However, many businesses still underestimated the importance of a special system for payroll management. Whether they keep looking for a traditional payroll management system or they don’t even have any. Then, HR professionals end up having more tasks related to promotions, salary, and keeping updated on each staffs’ needs. 

1.4 Managing absences and leaves is complicated

Once upon a time, an employee had to pay HR a visit before planning a holiday. They had to ask HR staff about leave possibilities and then write an official request with pen and paper. There was no online company calendar, and there was no absence management system available. Needless to say, it was a catastrophe for big companies with up to thousands of employees. Fortunately, you can find a neat solution by hiring a custom software development company. 

The leave and absence system will make HR work life much more productive and easy to track

Today, however, this is all but history. To ease the management of leaves and absences, every business needs a system where all requests will be stored and visible for review. Additionally, every employee will be able to see who is absent from the office and when to expect that specialist back. Otherwise, the leave and absence system will make HR work life much more productive and easy to track. 

1.5 Reporting and audits require time

Every company these days strives to make data-driven decisions, and it is impossible to achieve this if one of the departments lacks information or cannot provide real insights. It is more efficient to do reporting and audit using an app than handling dubious amounts of paperwork. Plus, it is easier and faster to retain, check and change information if it is stored in electronic form, which could be provided by a custom software development company. 

Every company these days strives to make data-driven decisions

1.6 Employee onboarding is not good enough

Needless to say that after hiring a person you need to help that person to fit into the working environment and show them the ropes of where to start and where to go and what to do from there. Also, all employees, old or new, need to refresh or improve their qualifications from time to time. Therefore, corporate learning needs to be thoroughly integrated into the company structure and be relevant to necessary underlying business activities. In most cases, HR managers experience difficulties with scheduling and monitoring training sessions and then checking their real progress.

HR managers experience difficulties with scheduling and monitoring training sessions and then checking their real progress

2. What is custom HR software development?

Custom HR software development is a tailored program for HR systems, including services such as HR employee management software, HRM solutions, Mobile HR software,..etc… These tools digitalize the Human Resource process, reducing the need for human intervention. 

Custom HR software development is a tailored program for HR systems

3. What can custom HR software do?

The advance of technology can lead to advanced HR systems with innovative tools such as custom HR software. This tool can simplify and speed up the process of recruiting and onboarding and other tasks. 

Let’s discover what custom software development can do for your business in this session.

3.1 Improve recruitment quality 

Imagine all the tasks an HR manager might need to deal with in each recruitment process: Formulate vacancy announcements, monitor and select the most qualified candidates, check their contacts, and add to the shortlist. These tasks become easier and more accessible with the help of custom software development. It will automatically help you collect all the necessary data in one place, ensuring that you keep track of all the potential candidates without missing any important information. 

Custom HR software ensures that you keep track of all the potential candidates without missing any important information

3.2 One solution for many purposes 

What can be worse and less productive than having to juggle between several solutions to find all necessary data or perform several different tasks? With a custom software development, your managers can forget about that mess and focus on the tasks that really matter and on their personalized approach to each employee, which in turn improves overall efficiency.

Reduce operational costs with custom software you can forget about monthly fees or additional payments for ready-made services

Reduce operational costs with one custom software you can forget about monthly fees or additional payments for ready-made services. You will have a broadly functional tool that works for you and saves you time, money, and stress. Plus, automation can unleash the productive potential of HR managers, which means that you do not need to hire additional specialists or interns to help support your HR department operations.

3.3 Better control over processes

When you have one centralized system offered by the custom software development, you can monitor all key performance indicators by yourself. This leads to a more data-driven approach, fair evaluation of employees’ work performances, and the creation of realistic business goals.

When you have one centralized system, you can monitor all key performance indicators by yourself.

3.4 All finances are in order

Thanks to the HR management solution, your managers can handle taxes, payroll, sick leaves, and vacations, and set up a system for merit-based bonuses or performance-based compensation. And at the end of the month or even a whole year it is easier to process all financial data, reconcile, perform estimations for future working periods, and understand how your company is doing.

At the end of the month or even a whole year, it is easier to process all financial data

3.5 Better communication with employees

In most cases, the success of the company depends on employees. If they are satisfied – they are productive and motivated. If they aren’t – they should be able to leave grievances, make suggestions for changes or communicate about their desire for lateral movement within their roles, or make a pivot into an entirely different position or capacity at the company. And this can all be done within an HR system. Employee feedback can be left online and then you can easily review it and attend to all issues that you deem necessary.

Employee feedback can be left online and then you can easily review it

Form your corporate cultureThe way employees interact with each other and receive all fresh news influences your corporate culture. For example, custom software development, especially a custom HR system can send your employees reminders about big events or special dates of their colleagues (Birthdays, company anniversaries, new hires, completion of internship or probation). Also, you can set up email alerts or even create daily to-dos and share them with your employees to strengthen team spirit and always keep colleagues updated on everything meaningful and important in your company.

Final thought

The bottom line is custom software development is one of the first steps to managing employees betters. Managing employees better would bring benefits for three parties, including employees, HR specialists, and businesses. Employees have a more satisfied experience with all their desires, needs, and expectations being listened to and taken account into. For HR specialists, a working day will go through much more smoothly than ever with the absence of a complicated process or mountains of information or data. Most importantly, businesses can build a loyal employee base, who is devoted greatly to the organization’s goal. In short, the benefits of custom software development could outweigh all the issues you are going to face at sunset. 

If you want to learn more about custom HR development, feel free to contact us!